Download our process sheet.A thorough process that doesn’t miss a detail
We help you transition seamlessly from each phase of the project to the next with a careful process honed by years of experience. Here’s how we achieve your vision, stick to budget and deadline – and make the experience smooth and stress-free.
Step 1: Planning. We meet with you to determine your needs, including how many people you have working in the office, the number of offices/work stations you’ll need, how many meeting rooms / break rooms, equipment requirements, and your filing and storage requirements. Once we have that info, we will determine the required square footage and can do test fit sketches on two or three locations. When you’ve chosen the location you want, we can create a more detailed outline to determine your requirements for the offer.
If you are seeking changes to an existing office space, we will assist you in determining the best plan to fit your growth requirements. Small or large, we can find the right solution for you.
Step 2: Budget. Kalli will provide you with a preliminary budget for construction and furniture to assist you in making the right decisions for your company.
View a sample preliminary budget
Step 3: Leasing the space. You complete the real estate transaction; we can assist you with construction terms and conditions and cost estimates for the new lease.
Step 4: Design development. Once we have your approval to start the bid and construction drawings/docs:
We work with our architect on the base drawings for the bid and start work on the permit set.
If the location is outside of your city, we engage an architect in that location to assist in completing these base drawings to local codes for the permit.
We work with an engineer for mechanical/electrical/fire protection details.
We prepare a design board with suggested finishes and furniture, and get pricing for the options.
Step 5: Getting bids. Using the approved drawings, we tender the construction to a minimum of three bidders, and make recommendations on the final choices. We may separate out certain parts of the work such as flooring and millwork in order to obtain the best pricing for you by buying the products direct.
Step 6: Construction. Once the construction contract has been awarded, we assist in the liaison with your landlord to set up the work, and deal with insurance, timing and required permits for you. We set up movers and furniture installers. A full schedule is presented to you, detailing all timelines for the project. We manage not only the construction, but the furniture installations and the move as well. We map progress with photos and notes, which we send you as part of our regular updates. Noisy, intrusive work will take place after hours as needed. We approve products, RFIs, shop drawings and discuss change orders with contractors on weekly meetings and keep you informed of the progress. Change orders are reviewed and approved by you before being authorized.
Step 7: Move prep. We liaise with you and your staff to coordinate packing and moving. All furniture and filing to be retained is identified and incorporated into the furniture drawing, which notes desk, office, meeting, and file space numbers for movers and staff to follow. We’ll also work with your IT staff to coordinate the network move and lay out the desktop/laptop/printer information on the drawing.
Step 8: Construction completion. Kalli will be on site for the final week of construction to ensure all key items are as per plan and to arrange final inspections for occupancy. We will draw up a punch list and coordinate its completion. We will also see that your old space is cleared out and brought back to the standards set by your former landlord.
Step 9: The furniture. Kalli will supervise the work station installation, coordinating the electrical and data crews.
Step 9: The move. When your new space is ready, we coordinate everything to ensure that your furniture and network are set up right. Our people stay on site with electrical/data contractors to ensure connectivity.
Step 10: The first day of business. We’ll be there, addressing any issues or omissions, and making sure that your office is ready for business.
Step 11: Completion. We make sure everything on the punch list gets done. We bring a few of the moving crew back in to tweak furniture, hang pictures and remove moving material. We receive final invoices, put proper hold-backs in place, ensure all documentation is received, and give you and the landlord as-built drawings and warranties. We obtain statutory declarations from contractors and finalize payments. If applicable, we also provide you with documentation for your leasehold improvement application with the landlord.
That may sound like a lot of steps, but rest assured, you don’t have to worry about covering all of them, because that’s our job. All you have to do is get back to business.